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The PDF format was originally intended to display the exact same content and layout regardless of operating system, device, or software application it is viewed on. Nowadays however, it has become a necessity to be able to search through PDF documents, extract information or convert complete documents into editable formats. TThis is not always easy, especially in the case of PDFs created by scanning – “scanned” or 'image-only' PDFs. PDF conversion tools must incorporate OCR technology to enable search, extraction and repurposing of information.

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What is OCR?

Optical Character Recognition (OCR) or text recognition unlocks the information “trapped” in a scanned/photographed image of a document. OCR software such as ABBYY FineReader PDF “reads” the content of a document (text and structure) by interpreting character images and assigning them an electronic equivalent. This makes it possible to transfer the content and layout of the document into searchable and editable formats.

Abbyy pdf transformer free download - ABBYY FineReader Pro, TransformPDFtoImages Service, and many more programs. ABBYY helps enterprises gain a complete understanding of their business processes to accelerate digital transformation with a platform enabled with AI, NLP and OCR.

What principles is FineReader OCR based on?

PDF to searchable PDF and PDF/A

  • Creating PDF documents with a scanner results in image-only PDFs without a text layer. Converting scanned PDF documents into PDFs containing selectable and searchable text enables easy management, copying and indexing of the content as well as full-text search. Organizations, especially in the legal, education or public sectors, can thus benefit from fast access to information via electronic applications such as eDiscovery or DMS systems.
  • Converting PDF documents to the PDF/A format enables long-term archiving while meeting the latest compliance standards for archiving processes.

PDF to Word

  • Converting PDF documents to Microsoft® Word® gives you access to information locked in a PDF file (e.g. contracts, reports, articles, etc.).
  • By converting a PDF into a Microsoft Word document, you can easily edit or change its content without wasting time re-typing and re-formatting.
  • The original layout, including images, tables and columns, is exactly reproduced.

PDF to Excel

  • By converting a PDF document to Microsoft Excel® spreadsheets become available for further editing or calculation.
  • The original row and column structure is preserved, allowing you to easily format and work with numerical data from price lists, analytical reports or newspaper articles, directly in Excel.
  • If you are interested only in the tables contained in a large multipage document, the text outside of the tables can be ignored in the conversion process.

PDF to RTF

  • Converting PDF to RTF allows you to edit the text from the original PDF on different operating systems such as Mac®, Linux® or Windows®.
  • Once converted to RTF, the document can be opened and further used in any text processing software, whether it is an older version of Microsoft Word, WordPerfect®, OpenOfficeTM Writer or Apple® Pages.

PDF to EPUB

Converting PDFs to the EPUB format makes reading electronic books or articles on a mobile phone or tablet significantly more convenient, allowing you to change the font size and adjust the text flow to fit the screen.

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PDF to HTML

Converting PDFs to the EPUB format makes reading electronic books or articles on a mobile phone or tablet significantly more convenient, allowing you to change the font size and adjust the text flow to fit the screen.

ABBYY FineReader is an optical character recognition (OCR) system that converts scanned documents, PDF documents, and image files (including digital photos) into editable formats.

ABBYY FineReader 12 advantages

Fast and accurate recognition

  • The OCR technology used in ABBYY FineReader quickly and accurately recognizes and retains the original formatting of any document.
  • Thanks to ABBYY's Adaptive Document Recognition Technology (ADRT®), ABBYY FineReader can analyze and process a document in its entirety, rather than one page at a time. This approach retains the source document's structure, including formatting, hyperlinks, e-mail addresses, headers and footers, image and table captions, page numbers, and footnotes.
  • ABBYY FineReader is largely immune to printing defects and can recognize texts printed in virtually any font.
  • ABBYY FineReader can recognize text photos obtained with a regular camera or a mobile phone. Additional image preprocessing can greatly improve the quality of your photos, resulting in more accurate OCR.
  • For faster processing, ABBYY FineReader makes efficient use of multi-core processors and offers a special black-and-white processing mode for documents where colors need not be preserved.

Supports most of the world's languages*

  • ABBYY FineReader can recognize texts written in any of the 190 languages that it supports, or in a combination of those languages. Among the supported languages are Arabic, Vietnamese, Korean, Chinese, Japanese, Thai, and Hebrew. ABBYY FineReader can automatically detect the language of a document.

Ability to check OCR results

  • ABBYY FineReader has a built-in text editor which allows you to compare recognized texts against their original images and make any necessary changes.
  • If you are not satisfied with the results of automatic processing, you can manually specify image areas to capture and train the program to recognize less common or unusual fonts.

Intuitive user interface

  • The program comes with a number of preconfigured automated tasks that cover the most common OCR scenarios and enable you to convert scans, PDFs, and image files into editable documents with a click of a button. Integration with Microsoft Office and Windows Explorer means that you can recognize documents directly from within Microsoft Outlook, Microsoft Word, Microsoft Excel or simply by right-clicking a file on your computer.
  • The program supports the usual Windows shortcut keys and touchscreen swipes, e.g. to scroll or zoom in and out of images.

Quick quoting

  • You can easily copy and paste recognized fragments into other applications. Page images will open instantly, and will be available for viewing, selection, and copying before the entire document has been recognized.

Recognition of digital photos

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  • You can take a picture of a document with your digital camera, and ABBYY FineReader 12 will recognize the text just as if it was an ordinary scan.

PDF archiving

  • ABBYY FineReader can convert your paper documents or scanned PDFs into searchable PDF and PDF/A documents.
  • MRC compression can be applied to reduce the size of PDF files without impairing their visual quality.

Supports multiple saving formats and cloud storage services

  • ABBYY FineReader 12 can save recognized texts in Microsoft Office formats (Word, Excel, and PowerPoint), in searchable PDF/A and PDF for long-term storage, and in popular e-book formats.
  • You can save results either locally or in cloud storage services (Google Drive, Dropbox, and SkyDrive) and access them from anywhere in the world. ABBYY FineReader 12 can also export documents directly to Microsoft SharePoint Online and Microsoft Office 365.

Includes two bonus applications — ABBYY Business Card Reader and ABBYY Screenshot Reader

  • ABBYY Business Card Reader (available only with ABBYY FineReader 12 Corporate) is a handy utility that captures data from business cards and saves them directly to Microsoft® Outlook®, Salesforce, and other contact management software.
  • ABBYY Screenshot Reader is an easy-to-use program that can take screenshots of whole windows or selected areas and recognize the text inside.

Free technical support for registered users

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* The set of supported languages may vary in different editions of the product.